Privacy Policy

1. Introduction

Productive Apps Ltd ("we", "us", "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use the Site Report mobile application ("App").

This policy applies to all users worldwide and complies with the UK GDPR, EU GDPR, and other applicable data protection laws.

2. Data Controller

Productive Apps Ltd
Registered in the United Kingdom
Email: developer@productiveapps.co.uk

3. What Information We Collect

3.1 Information Stored Locally Only

The following information is stored exclusively on your device and is NOT transmitted to us:

• Profile information you enter (name, company details, etc.)
• Reports, snags, and project data you create
• Photos and images you capture or import
• All app settings and preferences

3.2 Information We Collect (Only When You Use Cloud Features)

4. How We Use Your Information

We use the minimal information we collect solely to:

• Enable cloud sharing functionality when you choose to use it
• Authenticate your identity for secure file sharing
• Improve app stability through anonymous crash reports

We DO NOT:

• Sell, rent, or share your personal data with third parties
• Use your data for marketing purposes
• Access or view your reports or personal information
• Profile users or make automated decisions about you

5. Data Storage and Security

5.1 Local Storage

Most of your data remains on your device. We recommend:

• Using device security features (PIN, biometrics)
• Regular device backups
• Being cautious about who has physical access to your device

5.2 Cloud Storage (Optional Feature)

If you choose to use cloud sharing:

• Phone numbers are stored in Firebase Authentication (US region: us-central1)
• PDF files are encrypted and stored temporarily in Firebase Storage
• Files are automatically deleted after 3 weeks
• Links expire after 3 weeks

5.3 International Data Transfers

When you use cloud features, your data may be transferred to servers in the United States. We ensure appropriate safeguards are in place for these transfers in compliance with GDPR requirements.

6. Data Retention

8. Third-Party Services

We use the following third-party services:

• Firebase (Google): For authentication and temporary file storage
• Firebase Crashlytics: For anonymous crash reporting
• RevenueCat: For processing subscriptions (they process payments but don't receive your personal data from us)

These services have their own privacy policies and data practices.

9. Children's Privacy

Our App is not intended for children under 16. We do not knowingly collect personal information from children under 16. If you are under 16, please do not use this App.

10. Your Choices

You can:

• Use the App entirely offline without providing any personal information
• Choose not to use cloud sharing features
• Delete all local data by uninstalling the app
• Request deletion of your phone number from our authentication system

11. Data Breach Notification

In the unlikely event of a data breach that poses a risk to your rights and freedoms, we will notify you within 72 hours as required by GDPR.

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes through app updates or notifications where appropriate.

13. Complaints

If you have concerns about how we handle your data, you have the right to lodge a complaint with:

• The UK Information Commissioner's Office (ICO): ico.org.uk
• Your local data protection authority (for non-UK residents)